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60 Apps in 60 Minutes 2012: ABA TechShow

Last week I was at the ABA TechShow in Chicago where I presented the ever popular 60 Apps in 60 Minutes with Jeff Richardson of iPhone J.D. and Brett Burney of Macs in Law. As in past years, our giant room was filled to the brim with people standing in the back – a true testiment to the popularity of the iPad amongst legal professionals.

This was the best 60 Apps presentatation in the two years that I’ve been involved. To make it a little easier to find what you need, I’ve reorganized things into a few categories. We have a great roundup of new apps, old favorites, utilities and a few just for fun. So check out the list below and pick up some of your favorites!

Legal Specific

Word Processing and Note Taking

  • CloudOn – use full versions of Microsoft Word, Excel PowerPoint through the cloud
  • SoundNote – note taker and audio recorder, links notes to audio
  • Notability – note taking app with audio recordings, PDF annotation, word processing and handwriting support
  • Notes Plus – note taking app with typing, voice recording and powerful functions to organize your notes
  • Documents to Go – Microsoft Office suite compatible file editor
  • WPD Viewer for iPad – viewer for WordPerfect files
  • Phraseology – text editor with writing analysis and text rearrangingbtools

PDF Management, Creation and Annotation

  • GoodReader – file manager and PFF annotation tool
  • PDF Pen – PDF annotation tool with iCloud support
  • Adobe Reader – PDF viewer
  • PDF Provider – Create PDFs from other files all on the ads
  • PDF Expert – powerful PDF annotation with forms and page management

Presentations

  • ConferencePad – present PDF presentations to up other iPads in the room
  • GoToMeeting – attend video conferences via iPad
  • Keynote – powerful presentation builder, exports to PowerPoint (if you must)
  • Keynote Remote – control your Mac or iPad Keynote presentation from your iPhone

General Productivity

RSS / News / Social

Lifestyle / Games / Photo / Entertainment

Utilities

  • AirDisplay – extend your desktop onto your iPad
  • Reminders – task manager on iPhone and iPad, Siri aware, built into iOS 5
  • LaunchCenter – create shortcuts for common tasks
  • Voice Brief – reads the weather,your calendar, the news and more

Travel / Location

  • GateGuru – get advice on terminal resources while traveling
  • HipMunk – search for airfares, hotels and cars; avoid agony
  • Sit or Squat- public restroom locator with ratings
  • AppStart – beautifully desgned magazine of app recommendations

Hope to do it again next year at ABA TechShow April 4–6, 2013!

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Just Two

I recently met with some lawyers to prepare an “iPad for Lawyers” presentation. I wanted to see how these lawyers were using the iPad so I could tailor my presentation to their work.

The small firm I met with had recently implemented an almost completely paperless workflow. They used iPads almost exclusively when presenting at hearings. They were readers of Tabletlegal and other legal/tech blogs, had heard my prior presentations about using the iPad and one had even attended TECHSHOW. In other words, these lawyers were not technophobes nor new to the iPad.

We talked a little bit about workflows generally before turning to discuss the apps they use to run their practice. I paged to a fresh sheet in my Moleskine expecting to take down a long list of new and old favorites. Instead, the more senior attorney answered simply:

Just two. Dropbox and PDF Expert.

The younger associate echoed the response.

Same for me. Oh, and sometimes I use Keynote.


To read the legal tech blogs (this one included), one might guess that a power user would need 10, 20 or more apps to truly incorporate the iPad into his or her practice. It’s no surprise, really, considering the headlines:

  • “Best apps…!”
  • “Top apps…!”
  • my favorite, “Must have apps…!”
  • and the jam packed “60 Apps in 60 Minutes”

I’m not saying there is anything wrong with these roundups or the apps in them. Heck no. To be sure, I’ve created and delivered these compendia myself and will be so doing so again in March at the ABA TECHSHOW. A curated list from someone you trust can be a great way to weed through the hundreds of thousands of apps on the App Store. But the story of the lawyer only needing two apps is more than an isolated anecdote. I’ve seen the same thing with other lawyers as well as in my own practice. While new apps are fun to explore and the stuff that drives many tech blogs, the answer for most of us can be much simpler.

With the exception of the built in apps (mainly Mail), an overwhelming majority of my iPad practice revolves around just four apps: PDF Expert, Notesy, Keynote and only just recently CloudOn. Sure, I use Reeder and Instapaper to consume news, but to make the stuff of my practice, the list is pretty short.

Does that make me any less of a “power user”? I don’t know. The way I see it, a power user doesn’t necessarily use more apps. To me, a power user is a person that gets more yield from the same amount (or less) of effort. For many people (perhaps especially lawyers), more apps can just create friction.

I think this is actually a great thing for a lawyer on the fence about whether to include the iPad or any other piece of technology into his or her practice. It doesn’t take a complicated workflow of apps, duct tape and bailing twine to make it work. Even for someone like me who has used the iPad since day 1 and downloaded hundreds of apps, the few apps I’ve settled on are all I need. When I think about my iPad workflow, I’m more interested in increasing my yield/effort ratio on the few apps I use than adding more tools to the drawer.

Spending time with apps or tuning your workflow is expensive time. You can’t bill for it and worse yet, it’s time not spent with your family, friends or whatever else you love. So if you are considering the iPad or other technology in your practice, don’t sweat the apps. You may find yourself enjoying greater productivity with just a handful.

Or maybe just two.

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Interview: TranscriptPad – Legal Transcript Review and Annotation

I’ve been trying out the new TranscriptPad app (iTunes link) from LitSoftware, the folks that brought us TrialPad (iTunes link) (I wrote about TrialPad in February of last year in a post that generated a record number of comments at TabletLegal). Jeff Richardson over at iPhone JD has, as usual, put up a stellar, comprehensive review of TranscriptPad that I encourage you to check out. Rather than subject you to another review, I reached out to Ian to get his thoughts on app development for lawyers and the future for TranscriptPad.

One thing I’m really interested in is what you are seeing as a developer of apps specifically for lawyers. Will iPad use come to be normal in courts and law offices rather than the exception?

I see tablet computing in general, and the iPad in particular, as something that will drastically change the practice of law. It has really already begun to do so. I really think the reason for this lies in the simplicity the tablet offers, without having much of a tradeoff in functionality. People like to say that lawyers are slow to adopt new technology, but I think that is an unfair assessment. When fax came out, lawyers as a whole adopted it because it was a simple alternative that didn’t have much of a tradeoff when it came to functionality. The same happened with email, and mobile phones, and is now happening with tablets.

With regard to courtroom presentation, for example, the trend has gone from hiring a trial presentation specialist with all the necessary equipment and know-how, to a lawyer bringing in his own iPad to connect to the court’s system, and feeling comfortable doing so. Many courtrooms are becoming “wired” which further simplifies the use of TrialPad, and many other apps that are capable of displaying information on a secondary device (i.e. projector or flat panel) using the built-in mirroring on the iPad 2 and later.

I have received many emails from lawyers trying to use complicated desktop software like TrialDirector, one recently described needing to get his IT involved, and bringing a laptop, with power cords and all the cabling (much more cumbersome) to court only to see the opposing counsel using an iPad. It is a huge compliment for Lit Software, but perhaps more of a harbinger of the way tablets are being adopted into law practice, that on the lunch break he asked his IT manager to get him an iPad and load TrialPad and his docs for use the next day. There was also the email I received from the head of the plaintiff’s steering committee in a huge matter, with a very big budget, who has his whole team using TrialPad, and now TranscriptPad, to research and prepare their evidence. Not because they couldn’t afford a support specialist, but because they just found it more efficient for their work flow.

Tell us a little about TranscriptPad.

TranscriptPad was going to be the app that we would release first, but I had gotten further along with TrialPad, and it seemed more logical to get that out the door.

TranscriptPad evolved out of the many trials I had worked on as a trial presentation consultant. I was constantly given marked up paper transcripts (with sticky notes, red pen marks, highlighting, cross-outs, opposing counsel designations, etc.) in order to create exhibits to be printed, mounted and laminated, or to create video edits of designations to be played during mediation or trial. Invariably, because of all the markups, there were many times when it wasn’t clear what was to be in and what was supposed to be out. I thought there had to be a better way to read and mark up transcripts, and that there also had to be a better way to transport them other than as piles of paper.

Who is TranscriptPad best for?

TranscriptPad was designed for anyone who has to read a transcript. Obviously that includes trial lawyers, but it is also immensely useful for judges, appellate counsel, divorce lawyers, and expert witnesses. It is even useful for a doctor who is a defendant in a medical negligence matter who wants to read not only his own depo(s), but the depos of the plaintiff, and even the plaintiff’s experts to flag certain areas for his counsel to follow up on.

What kind of feedback have you received from about TranscriptPad?

TranscriptPad is still in its early days, but the feedback from our users has been great. A lot of our users had been trying to accomplish the same thing by re-creating their files and using two or three separate apps to perform different functions.

How is that feedback affecting your future development of the app?

I personally read every single email sent to support@litsoftware.com and respond to them accordingly. As with TrialPad, all suggestions and feature requests are considered for a future update, with the more frequently requested features rising to the top of the development schedule.

Do you think the iPad will become standard equipment for lawyers?

Most definitely. I don’t think you’ll be seeing boxes of documents strapped to a wheelie device with a bungee cord for much longer. This ILTA survey speaks volumes (no pun intended!).

TranscriptPad is $49.99. Your other app, TrialPad, is $89.99. I know you received some strong feedback (some on this blog) about how you priced your first product, TrialPad. Did that experience affect how you priced TranscriptPad?

Not at all. Our motto is “serious apps for serious professionals”. Litigation is not a game. We justified the price for TrialPad by continuing to develop the app with numerous updates adding many new features, and we continue to develop it. The response we’ve had from our users, new and old, confirms that we made the right decision when it came to that price point.

The same is true for TranscriptPad. We chose a fair price for a serious app that does serious work, and we will continue to develop and refine it with user requested features and improvements. I have not received any heat about the pricing of TranscriptPad, maybe because users know our history with TrialPad and see us as a developer that builds and updates quality apps, or maybe comparing TranscriptPad to a desktop equivalent shows how inexpensive it really is. I think a lot of our users also know that the sales market also has to be considered in the pricing of an app, if you have a limited user base because of a specialty app, you have to be able to recoup the effort put into creating the app, and updating it, as Apple does not allow us to charge for updates. There are other apps who have tried to compete in this market, and who have now stopped further development as the price they have chosen to charge is too low to justify the effort in continued, and necessary, updates.

Do you think Apple could structure the iTunes App Store differently to benefit consumers and developers of “pro” apps?

I have heard calls for a “Legal” section, similar to the Medical section, but a Pro section would be great to encompass these two fields as well as other professional areas. Apple could raise the bar and demand a higher standard for development for these Pro apps allowing developers to charge a higher price but also giving professional consumers the peace of mind that they are in an area where they can view and purchase “serious apps for serious professionals”.

What’s next for Lit Software?

We have many plans. Our goal is to turn this industry upside-down. It’s not making a lot of the 800lb gorillas very happy, but our goal has been to put affordable and powerful apps into the hands of professionals to allow the David’s to take on the Goliaths.

Thanks, Ian!

TranscriptPad is $49.99 and available in the App Store (iTunes link)

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OfficeTime: Time and Expense App for Lawyers

I’ve recently been trying out the timekeeping app, OfficeTime from OfficeTime Software. OfficeTime is a universal app that efficiently captures time and expenses on your iOS devices, generates reports on how your time was used and exports that time back to your computer.

I think the strongest feature about OfficeTime is the ability to start a timer with two taps. Simply tap “New Session” and then tap “Start”. You don’t need to enter project, category or other notes to start a timer. Enter all that data later (or not at all). Eliminating friction between the start of a new activity and capturing time for that work is key.

Time and expense entries can be annotated with as much or as little additional data as you want. “Projects” are used to define each of your billable matters. “Category” can be used to define different types of job activities (e.g., “calls” “drafting”) or different rates. A freeform notes section accompanies each time and expense entry for capturing the details of your work, file notes or whatever else. New projects and categories can be added from the time entry screen and time can be manually adjusted or added if you didn’t get the timer started on time.

OfficeTime comes in both Free and Pro versions. The Free version is a good place to try out the app but limits the number of projects you can have and doesn’t allow export. OfficeTime Pro allows unlimited projects, categories and export options.

OfficeTime would seem to work best when integrated with its counterpart PC or Mac application (also named OfficeTime) but that is not required. If you have the counterpart desktop application, then your timekeeping data will sync directly to the application. If you use a diffent desktop application for timekeeping and invoicing, you will either need to reinput your data. While duplicate entry is less than ideal, if OfficeTime helps you to caputure even just .1 or .2 more per day, then the repeat entry would seem to be worth the effort.

Couple things I’d like to see in OfficeTime. For users of the iPad and iPhone versions, some sort of interdevice sync would be helpful. I’d like to be able to take time on my iPhone all day and see those time entries on my iPad when I pick it up that evening. Integration of this app with TextExpander Touch would be amazing. Lawyers love their timekeeping codes and TextExpander would make quick work of time descriptions.

All in all, I like OfficeTime a lot and wish it had been around when my practice was more tied to the billable hour. The app has a clean and intuitive interface that enhances usability. It is fast and low friction. I can see OfficeTime in the workflow for attorneys of small and large firms. OfficeTime could easily operate as the only timekeeping tool for a solo/small firm or supplement the server-based practice management software in the largest firms.

OfficeTime Free is free (iTunes link) and OfficeTime Pro is $7.99 (iTunes link)

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More About CloudOn for Lawyers

I recently wrote a couple posts about CloudOn, a new app that brings full Microsoft office applications to the iPad via a virtual workspace. Since that time, a similar app, OnLive, launched (to less than stellar reviews and comments) bringing a full Windows 7 virtual workspace (including Office applications) to the iPad. While I find these apps technologically interesting and of importance to our profession, I think they are far from the best of tablet computing.

Rather than capitalizing on the strengths of the iPad, these services bring the worst bits of desktop applications to our tablets: overpowered software, cluttered, unintuitive interfaces and uninspired design. I’ve always believed that the best apps are the ones that make deliberate choices about what features to include (and exclude) and how best make those features available to the user. These virtualization apps have done the user no such favor. The result are tools ill suited for the device and a chore to use. These apps require that the user bend to work as demanded by the tool rather than the other way around.

Even with those criticisms, I think these are important tools, especially for lawyers so I’ll continue to cover them (at least CloudOn) at TabletLegal. Without a doubt, when you need to regenerate table of contents, create tracked changes in a document or properly format a brief for filing, there is no tool other than a full version of Microsoft Word that will help you do that. Also, from writing this blog I know that many attorneys are reluctant to try non-Word based workflows. For these people, these apps provide a familiar writing environment and require little change in one’s workflow in order to use.

So what do you think? Are apps like these a step back for iPad users? Would all that venture capital money been better spent on developing a native touch-based Word clone?

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Innovative Dictation App Air Dictate Retired

I was sad to read Erica Sadun’s post at TUAW that iPhone app Air Dictate is being retired early. Air Dictate app pairs with a small piece of software installed on your computer to transcribe Siri dictation onto your Mac. Apparently, some of Air Dictate’s interface violates Apple’s interface rules for apps which caused it to be removed from the App Store.

I applauded Avatron, the Portland developer of Air Dictate back in December, for coming up with an innovative app of interest to lawyers, many of whom dictate. If you got it while it was in the App Store, good for you. It should continue to work. If you didn’t get it, then it looks to be too late. Avatron does not plan to update the app to try and comply with Apple’s rules.

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CloudOn Followup

A couple days ago I wrote about a new app/cloud service that brings full Microsoft Office functionality to your iPad. A lot has happened since that post and some new information has become available as well. This catches up on what I think is of interest to lawyers about this important app.

There will be a limited number of notifications sent in each wave, and they will be sent on a first come, first serve basis to individuals who have pre-registered for the notification.

During this time, the application will be available in the public app store, and anyone who wishes to download it can do so without having received a notification. We will also provide a status update on a web page that will display whether or not the app is currently available.

To be alerted by email when the service application is available, fill out this form. If you got the app and signed up as part of the initial or follow on signups, you can continue to use the service.

  • Version Support. CloudOn documents use the Office 2010 format.
  • Privacy. When the app was initially available, I was unable to find CloudOn’s Privacy Policy or Terms of Use. Given that CloudOn requires full access to my Dropbox and that I would like to use the service with confidential client documents, a lawyer’s typical diligence before using a cloud service requires review of the Privacy Policy and Terms of Use. CloudOn has made links to its Privacy Policy and Terms of Use available.
  • Security. Closely related to privacy are the security protocols used by the service. CloudOn reports that:

    From a security standpoint, none of your files are stored permanently on any of our systems. Your files are pulled only when you need them. Once you’ve finished editing them, they are saved back to Dropbox and wiped from our systems. We encrypt your credentials and also have 256-bit encryption between our servers and your client. We take pains to audit our security processes and improve them on a regular basis.

  • Internet Access Required. In response to a reader question, yes, an internet connection is required to use the service.
  • Cost. The service is still free. It looks like CloudOn is using this free period to gather feedback on how the service is used so it can come up with a pricing plan that fits user needs. At this point, the service remains free and CloudOn says that part of the application will remain free even when pricing tiers are introduced.
  • General Usability. I used the service to edit a 15 page shareholder agreement last night. The document was a multi-leveled contract with automatic numbering, cross references and other typical formatting for a detailed agreement. The document appeared and performed just like on my desktop version of Word with the exceptionthat I was unable to add a new sub-level of numbered items (looks like other users have had similar troubles). I especially like how text is selected. Rather than using the typical iOS “handles” to select text, selecting text in CloudOn is very similar to how you would do it on your desktop: click (or in this case, long press) and drag. Text selection shortcuts like triple-click (tap) to select a paragraph work as well. The app is quite slow when scrolling around a document.
  • Keyboard Shortcuts. In my limited tests, CloudOn does not appear to support keyboard shortcuts for command access or formatting.
  • Auto-Save. CloudOn doesn’t have a “save” feature. Rather, the app auto-saves your work periodically like other iPad apps. This generally worked well for me, though in one instance I was greeted with the unhelpful error to the effect that “There was a network glitch…” which kicked me out of the document I was working on. When I reopened the document, all my changes from that editing session were gone. I’ve taken to manually saving from time to time. I do this by tapping the File tab in the upper left hand corner. This briefly shows me the file browser but also shows “Auto-saving…” in the status bar. From browsing the CloudOn support forum, I don’t see anyone else reporting this problem. I don’t think manual saving is how the app is intended to run. Perhaps it was a one-off.
  • Dropbox Versions. One person in the CloudOn support forums reports that the version history for a document edited with Cloudon was lost. I have not experienced this. Again, perhaps a one-off.
  • Right Click. To “right-click” something in your document, simply tap and hold. A contextual menu will appear with the typical right-click options.
  • No Multitasking. If you switch away from the CloudOn app during an editing session, you will need to reopen the document when you switch back to the app. Changes are saved when you exit the app. Reopening the document returns you to where you were when you exited the app.
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CloudOn Brings Native Microsoft Office Files to the iPad (yes, with tracked changes)

Starting today, new cloud service CloudOn brings Microsoft Office files to the iPad in their native formats with all the features and formatting you expect. The files and editing tools look and work the way you expect them too. Yes, you can even view and created tracked changes.

CloudOn appears to host a cloud-based version of Microsoft Word, Microsoft Excel and Microsoft PowerPoint. After creating a (currently) free CloudOn account and linking your Dropbox, you can access, edit and create Microsoft Office files. In my brief tests, all the formatting tools worked as expected.

The screen shot below reflects my edits to a Word document created on my desktop. Using CloudOn I accessed the file in my Dropbox, created the tracked changes you see in the screen shot, and saved the file. The file when viewed on my desktop reflects all the changes, including the tracked changes, that I created on my iPad.

Hey look, tracked changes on my iPad.

CloudOn’s website doesn’t explain how the app works. I can’t tell if CloudOn is hosting its own version of these apps or a version licensed from Microsoft. The menus are similarly configured to the products offered in Microsoft’s Office 365 suite, but not identical. In either case, based on my short test, the features work the same as your desktop version.

CloudOn is similarly silent about development plans. From poking around the support website, I see that a PDF viewer is planned for inclusion in 2012. A couple features described as “under review” include the ability to access files from your PC and to have the app open at the last document you were using. Google Docs support is described as “Planned”.

Finally, things are also cloudy about CloudOn’s pricing structure. At this point, all the features are available and free. I suspect that CloudOn will soon limit free access and require a paid subscription based on the amount of access time desired. Each time I start the app, a timer in the settings menu begins to count down from 2 hours.

Probably the number one question / comment I get somehow involves lawyers wanting to use Microsoft Word documents on the iPad and many of those are questions / comments about tracked changes. For those users, this could be a great tool. Looking forward to more from CloudOn about how the service works and pricing.

CloudOn is a free download in the App Store (iTunes link).

HT (Justin Kahn, iPad Notebook)

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LogMeIn Updated: New Remote Access Alternatives for Lawyers

My preferred, recommended and recently mentioned remote access app LogMeIn Ignition was recently updated and supplemented with a free version of the app to coincide with some new product and pricing offerings offered by LogMeIn. I have been struggling with how to write about this important update as the new product and pricing options are a bit confusing. Fortunately, Jeff Richardson did his usual exemplary job of running through the new pricing structure. I highly recommend you go read his entire post.

I’d summarize the pricing structure choices on the iOS side like this: If you previously purchased LogMeIn Ignition, then you are good to go for all of its Pro features. If you haven’t previously purchased LogMeIn, you can try out the new free product (iTunes link). If you find you want access on your iOS device to the Pro features like HD video, file management and cloud storage access, you can upgrade within the app for $39.99 per year for each computer you want those features for. If you don’t want to subscribe on a periodic per computer basis, you can purchase LogMeIn Ignition for a one time fee of $99.99 (iTunes link) and access all your remote computers from your iPad or iPhone. Note that LogMeIn offers a different and confusingly titled PC/Mac based “Pro” product to give you extended features when accessing one desktop from a different desktop or for system administrators. The above discussion only applies to the iOS app products.

Remote access is an important tool for lawyers as many firms utilize software that is server based and only available when sitting in front of your PC. I don’t think remote access is something to skimp on either. When you need access to your server based time/billing software or documents back on the server, you can’t afford to have something not work or have configuration difficulties. While there are other remote access apps out there, I’ve not found any as easy to configure and use as the LogMeIn products. Also, as Jeff mentions, LogMeIn has a long history with security and remote access products. I know firms that will only allow remote access via LogMeIn products so that the IT department only has to support and verify one vendor. That said, $99.99 for the Ignition app (or even $39.99 per year per computer subscription) is steep. Many people won’t need the full feature set of the Ignition app and now have access to the easy-to-use and reliable basic LogMeIn remote access app for free.

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Air Dictate: Harnessing Siri for Dictation on your Mac

Lawyers who use Macs and prefer to dictate will be excited about Air Dictate (iTunes link), the new app from Portland, Oregon developer Avatron. Air Dictate uses Siri technology plus a small receiver app to turn your iPhone 4S into a dictation device linked to your Mac. Any text that you dictate into Air Dictate is automatically transcribed into text on your Mac (so long as both devices are on the same wireless network). This entire post was dictated using Air Dictate (though I made transcription corrections and added links manually). I am very impressed with the app’s design end ease-of-use.

Old school users of dictation (dictators?) may need to adjust some habits in using Air Dictate. You can’t “rewind” to edit over previously dictated text. Also, Air Dictate transcribes what you say faithfully which can be a setback if you are used to dictating instructions to your assistant. My old dictation habit of saying “strike that…” quickly reemerged while I was using Air Dictate (I haven’t dictated in years).

That said, being able to see the results of your dictation on screen immediately made composing the rest of my dictation much easier. Using Air Dictate I was able to walk around while dictating and see the results on my large computer screen while I worked. While you can capture your dictation on the iPhone 4S using any app that accepts text input, Air Dictate puts your dictation where you want it the first time be it a text editor, Pages, Microsoft Word, Excel, Firefox, OmniFocus or other Mac app.

Air Dictate faithfully dictates small and large blocks of text. The delay in transcribing the text onto your Mac is very short. In the amount of time you would stop to compose your next thought, Air Dictate has transcribed your previous thoughts on screen. You can dictate into any text field whether the open page of a text editor or the search box in your browser. Air Dictate seems like a must have app for any lawyer who uses a Mac and an iPhone 4S.

Air Dictate is currently $.99 in the App Store. Highly recommended.

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