I’ve written a lot about the different apps you can use to create and view files on the iPad. I’ve also mentioned Dropbox a ton as a key element in my document storage and retrieval workflow on the iPad, though there are lots of good cloud storage solutions. Unfortunately, some of the file creation apps don’t easily allow you to save a new file to these cloud based tools or they are inconsistent in how to do it. As a result, new files often live in the app in which they were created, sending your file management tactics back to the floppy disk days. So, for files I plan to use elsewhere (back at the office, home, with my assistant), I use Dropbox to ease these file management troubles (though this tip works with many cloud storage solutions). One required app to use this tip is GoodReader. Here’s how you do it.
In my example, I’m using a file created in Pages. In some of the more fully featured apps you can shortcut certain of these steps, but if you understand this general workflow, you will be able to navigate any app’s idiosyncrasies.
Personally, I like to then remove the file from the creating app and GoodReader to avoid file multiplication and versioning woes. Note: confirm the file is safely in the cloud and readable before deleting versions on the iPad.
Some apps make this process simpler. For example, in Documents To Go Premium, you can move the file to GoodReader from within the app or use the “Save As…” feature or simply name your cloud storage target as the destination. Quick Office Connect Mobile Suite shortcuts the whole process by allowing you to simply drag and drop a file from the app’s file manager into your cloud drive. Apple’s apps do no such favors. Nor do many of the special purpose note taking apps.